Conditions for the Hire of Rooms at The Foundry (Social Justice and Human Rights Centre)
1. The Foundry (“the Company”) accepts the request for the hire of rooms (“the Booking”) upon
the terms and conditions set out below. The person making the request is “the Customer”. The terms of the Booking may only be varied by the written consent of the Company by an authorised representative of the Company.
2. The Company reserves the right to refuse entry to persons if, in the Company’s opinion, such
persons cannot be safely accommodated in the rooms allocated or if such numbers would be likely to cause a breach of any regulations affecting the Company. At the Company’s discretion, and subject to availability, additional rooms may be made available, with the Customer’s consent, to accommodate additional persons. In such an event an additional charge will be made for the accommodation made available.
3. Payment
- An initial payment of 100% of the anticipated total cost to the Customer as notified to the Customer by the Company shall be paid by the Customer to the Company at the time of the booking (within 14 days) by the Company.
- The Company reserves the right to retain any payments received when a cancellation is made of the Booking in accordance with the cancellation charges set out in clause 4.
- The Company reserves the right to cancel the Booking (and, where appropriate, require the
Customer and its staff, employees and invitees to leave) in the event of the Customer failing to perform any of its obligations herein.
4. Cancellation
a) If this contract shall be terminated or cancelled by the Company in accordance with 3c
above, or by the Customer, the Customer will pay the Company (together, where chargeable, with the Value Added Tax),
- 10% of the anticipated total cost at the Company`s current normal charges if the
termination or cancellation takes place 31-45 days before the date booked,
- 50% of the anticipated total cost at the Company`s current normal charges if the termination or cancellation takes place 15-31 days before the date booked,
- 100% of such amount if the termination or cancellation takes place within 14 days of the date booked.
- Chargeable equipment added to a booking by The Customer shall fall under the same cancellation conditions, as set above in clause 4.a).
- Downgrading the meeting room initially booked as well as amending the times of booking will be charged at 100% of the total cost if such changes take place within 14 days of the booking date.
5.Company`s obligations
- The Company’s liability to the Customer if it fails to carry out its obligations shall be no greater than the amount already paid by the Customer to the Company in respect of the Booking.
- If for reasons beyond the Company‟ control the accommodation reserved cannot be made
available to the Customer the Company reserves the right to substitute similar or
comparable accommodation and such substitution shall be accepted by the Customer as
satisfactory performance by the Company of its obligations hereunder to provide the
accommodation so reserved.
- The Company does not accept liability for the loss or damage to any object, equipment,
furniture, stock or other property of any sort brought onto the premises by the Customer
or hired by the Company on the Customer’s behalf howsoever such loss or damage may
occur except as a direct result of the Company‟ negligence in which case the Company‟
liability is limited to a maximum of £100 per item or a total of £2,500.
- The Customer acknowledges that any such objects, equipment, furniture, stock or other property of any sort will remain under the control and care of the Customer and that the
Customer is in the best position to insure such property and accordingly it is reasonable
for the Company to exclude liability for such property to the extent excluded hereby.
- Nothing in the clause affects the Company’s liability for personal injury or death suffered by the Customer as a result of the Company‟ negligence.
6. Customer Obligations
a) The Customer agrees the Company’s premises shall be vacated at the time agreed between
the Customer and the Company.
b) The customer must appoint a member of their Staff to be a Fire Marshal. This person will be responsible for overseeing the safe evacuation of the building by their Event attendees in the case of fire. The Customer must notify the Company at least 24 hours in advance if there will be any Attendees with mobility problems or accessibility issues so that the Charity can provide details of additional fire safety procedures.
c) The Customer agrees to pay the Company’s charges for any goods and service provided by the Company at the request of the Customer or any person purporting to act on behalf of the Customer and having ostensible authority to do so other than those the subject of other provision of this contract.
d) The Customer takes responsibility to undertake a full risk assessment for their event including the space provided. The Customer will take every precaution not to damage nor injure any person or any property of the Company. The Customer shall satisfy all claims founded on any such damage or
injury whether such claims are made by the Company or by a third party against the Company or the Customer. The Customer agrees to indemnify the Company from and against claims by third parties (including the employees, staff and sub-contractors of the Customer) in connection with the Event. Notwithstanding the foregoing nothing in this condition shall render the Customer liable in respect of any death, injury or damage caused solely by any negligent act or omission of the Company, its servants or agents.
e) The Customer will ensure the orderly and seemly conduct of all persons using the Company’s
facilities. The Company reserves the right to exclude or eject any persons from the Premises whom it shall reasonably consider objectionable and the Customer will be liable for any liability arising thereby save where the Customer establishes negligence or bad faith by the Company.
f) The Customer will provide full details of the function in respect of which the Booking is made
and any other information which the Company may require.
g) The Customer will ensure that the function will not be conducted and that persons attending it
will not behave in any way which will or may constitute a breach of the law or cause a nuisance or be an infringement of or occasion for or render possible forfeiture or endorsement or non-renewal of licenses for the premises or conflict with the Company’s fire certificates.
h) The Customer will ensure that the Event will not be conducted and that persons attending it will not behave in any way which will or may constitute:
(i) a breach of any laws or regulations applicable to the Customer or the Company;
(ii) an Event being used for hate speeches in any form as defined by the United Nations as “any kind of communication in speech, writing or behaviour, that attacks or uses pejorative or discriminatory language with reference to a person or a group on the basis of who they are, in other words, based on their religion, ethnicity, nationality, race, colour, descent, gender or other identity factor”;
(iii) or cause a nuisance or be an infringement of or occasion for or render possible forfeiture or endorsement or non-renewal of licences for the Premises;
(iv) a conflict with the Company’s fire safety, insurances or constitution;
(v) in any way disrespect, cause harm or offend staff of the Company or other users on the premises at the time of the Event;
i) Any food or drink obtained through an external caterer must be cleared away from the room
afterwards and any rubbish/items removed or a fee will be charged.
7. To protect the living conditions of neighboring occupiers the Company has a Management Plan for the roof terraces. The roof terraces will only be available for use by organisations who have booked meeting room space in meeting rooms 4, 5 and 6. These meeting rooms each have a maximum number of delegates of 40. The maximum numbers will be strictly enforced. Use of the roof terraces will be limited to breakout spaces from these meeting rooms only. Presentations, to take place in internal areas only.
Informal access to the roof terraces will not be allowed and doors to this area will be locked when there are no room bookings.
No-one is to use the terrace areas after 7.00pm
No amplified music is allowed at any time on the terrace areas
The terrace areas (along with the rest of the property) are strictly no smoking.
Any organisation breaching these regulations or otherwise unreasonably impacting negatively on the living conditions of neighbours will be subject to sanctions including being barred from booking any meeting spaces in the building.
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